As it is ideal for quickly concluding a sale or sealing a new agreement instantly and guaranteed by law, more and more companies have joined a electronic signature platform.
This tool, in addition to being sustainable, is capable of eliminating idle periods common to every process that is still held hostage by handwritten signatures.
There are many other benefits that this solution can bring you. Read on to find out!
What is an electronic signature platform?
Simply put, a electronic signature It is the easiest method of authenticating a digital document, without the need for a manual signature, commonly recognized by a notary's office.
Thus, an electronic signature platform makes use of technology so you can sign documents quickly, easily and legally.
It allows signatories to approve or agree to the terms of a document and has the same legal validity as a traditionally signed document.
That is, it is like a password requested to complete secure transactions, authorize payments, transfers, sign contracts and other transactions. In practice, the digital signature was made to reduce the bureaucracy of the contract relationship without giving up legal certainty.
Still not sure why relying on digital signature will transform your business? So keep reading this article to understand the advantages of using this type of resource.
The advantages of using an electronic signature platform
Electronic signatures offer many benefits. In addition to enhanced security and compliance features, electronic signature software saves time and money, improves the customer experience, and is good for the environment.
Next, we'll look at the 10 benefits of electronic signature software and the business challenges they solve.
It is possible to reduce the time spent on bureaucracy
Imagine reducing bureaucracy – and the chances of making mistakes – when closing a deal. One of the most attractive advantages of electronic signature platform it's time saving on each operation, especially given the potential for a positive impact on the company's ROI.
Did you know that 75% of sales are made in the first 72 hours of contact? Adopting the use of electronic means facilitates the response time on the document and increases the probability of converting a business, mainly due to the flexibility of being able to carry out the signing contracts from anywhere and at any time thanks to an improved organization flow.
Reduction of different costs
It is possible to intensify the efficiency of your enterprise and increase profit margins with strategic cost reduction. In this sense, automated processes stand out, such as the use of platform electronic signature, among the features to save money and increase return on investment.
Think, for example, of the savings generated – and consequently the improvement of your financial results – with the elimination of printing, packaging, logistics costs with sending and withdrawing documents via post office or motoboys, as well as in relation to the time spent preparing physical documents. , or waiting days for signatures to be collected.
Optimize your business productivity
According to a Gartner, the productivity of a team is related to the degree of technology implemented in the company. The survey shows that 2% to 5% of a company's files are lost or incorrectly filed every day.
Furthermore, one in twenty documents is lost in the process; about 25 hours are wasted recreating unlocalized documents; 10% to 12% of documents are not found on the first search attempt and approximately 400 hours per year, on average, are spent looking for files in companies.
Can you see the disparity between the benefits of pen signing and using a online subscription? In summary, transforming analog processes into digital enables faster, more precise and more comfortable operations.
Increases security and reduces the risk of fraud and other damage
A handmade signature forgery It is not uncommon, after all, reproducing the spelling can be relatively simple and represent a great risk for your company. On the other hand, electronic authentication (through password, facial recognition, device IP, among other means) can increase the security level of your company's information.
It is important to note that the electronic signature model has legal validity and it is even more secure, as long as reliable electronic signature platforms are used. Yes, the electronic signature already has the same legal value as a handwritten signature, as shown in Provisional Measure No. 2.200-2/2001. Including the chancelled firm via digital certificate replaces notary recognition.
Makes signature collection more convenient and satisfying
One of the trusted electronic signature platform like ZapSign it's intuitive, easy to use even for those less tech-savvy. This makes it convenient, both for the benefits described above and for the fact that employees with access to the system can now focus on tasks complex.
With the right technology, your company can eliminate tasks that are best performed electronically, as well as the human errors associated with these operations.
More mobility and improved customer experience/loyalty
Automate your processes manuals for digital workflows also reflects on the user experience, which impacts on the relationship built with the customer. With the platform electronic signature, information can be accessed in real time from any device, anytime and anywhere.
This flexibility means simplified transactions, no printing or scanning, and satisfied customers. This even gives your company greater flexibility in predicting project completion.
Traced and sensitive workflows
Want to know if your document was received, signed or even amended? With one platform electronic signature It is now possible to trace the workflow to identify the status of a document with just a few clicks.
Thus, it becomes more possible to predict the end of an operation and protect the integrity of the data inserted in the document. It is also worth mentioning the possibility of secrecy of data, since the document will only be accessed by those who are authorized.
Less papers filed, more physical space available
You know that file filled with printed documents? The maintenance of various data is important for a certain period, but not all papers need to be stored when your company has an efficient policy of document management. In this sense, the new electronic signature documents will not take up physical space.
Ensures your business compliance with regulations and laws
Keeping your company in compliance means complying with the rules of regulatory bodies, according to the activities carried out and also the internal rules. It is important to note that good compliance policies translate into good management and good business.
Now, if you are audited, tracking paper documents for compliance issues can be problematic. Ensuring that documents are intact is essential to avoid litigation and fines, which makes platform electronic signature an even greater asset to the success of your enterprise, since the encryption technology guarantees the security of documents and facilitates the tracking of information.
More dynamism between the steps of each process
Want to ensure that important documents are signed in a timely manner? Consider adopting electronic signatures for your business. This modality has been increasingly demanded not only for cost reduction and productivity increase, but also for the reduction of the document processing cycle that it can guarantee.
Just to illustrate, employees do not need to enter the office to sign documents. Afterwards, the employer does not have to wait for the signed document to be returned. Subscription is instantaneous, verified and secured through electronic signature platform ZapSign. Imagine how this will reduce the response time for your company's transactions.
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How ZapSign's electronic signature platform works
How about simplifying the subscription process of electronic documents of your company? This will ensure lower costs and bureaucracy, while providing more administrative organization, agility, mobility, security and optimization of integration processes.
With ZapSign's eSignature solution compatible with WhatsApp, email, SMS, Telegram or any communication channel, it will be possible to save time, money and increase your profit margin in a simple way.
Just upload the PDF document for digital signature, share the link via WhatsApp, email or any other channel that your customer, employee or supplier prefers and wait for the signature. You will be notified by email once the person signs the document online.
Easy, isn't it? You can start trying out our electronic signature platform for free and watch our video to better understand how ZapSign works.
