If you are looking for agility and security in your daily negotiations, the online subscription in the electronics and digital can help you.
In this article we will explain what electronic signature is (used more frequently by legal entities), the differences between electronic signature and digital signature, the advantages of the electronic version, which people can take advantage of its benefits, its legal validity in the country and the procedures for its use, everything so that you are favored in the competitive market in which we live.
In order to stand out, companies must seek new tools and methodologies for acquiring success and permanent profitability, with the online subscription being a perfect mechanism for this purpose.
With this subscription model you have several extremely useful advantages for your company, and best of all, with legal validity, which exempts you from any problems in the future.
Let's start delving into this topic literally from the beginning, with traditional signatures.
Differences between paper subscription and online subscription
The signature consists of presenting the written name, in his own hand, of the identity of a person who necessarily needs to be aware of a certain creation or reading of a given document. It is a traditional single notation model, that is, the signature of a specific individual cannot, at any time, be legally replicated.
Several documents receive signatures, to exemplify, personal identities, contracts, reports, certificates, etc. through media such as Messenger, WhatsApp, Telegram and others.
Due to these technological innovations in social communication, the online subscription ends up being an important tool for the current market to function more and more, and stronger, especially with the scenario of social isolation as a way of containing the spread of Covid-19.
But do you know what online subscription means and how it works? Basically it maintains a division between the electronic signature and the digital signature.
In the next topics, we will see some of its distinctions, but beforehand, be aware that these two online signature models ensure that people are authentically identified and have access to a certain document, in addition to ease, economy, sustainability, legal validity and many other benefits. .
The two types of online signature: digital signature and electronic signature
We have seen that in the world of online signatures there are digital signatures and electronic signatures, now we must understand the differences and the function of each one in our practical life, let's see each one below.
Digital signature is one that requires the use of a digital certificate by the signatory (eg e-CPF or e-CNPJ). Thus, it is a somewhat bureaucratic signature, if we consider that only 2% of Brazilians have a digital certificate.
Also, some processes considered socially and legally more thorough, make the use of this signature model mandatory, and therefore, the presence of a digital certificate, as in the issuance of electronic invoices, for example.
Its main authentication features are password, SMS, token and voice, and in addition, entities issuing digital certificates must be authorized by the Public Key Infrastructure (ICP-Brazil), which establishes the set of procedures, standards and norms for certificates to follow national security perspectives.
Electronic signature is the signature in which the signer can be authenticated by different ways (eg SMS, e-mail, selfie), without necessarily using a digital certificate.
Various types of documents are electronically signed nowadays, for example:
- banking operations;
- labor forms;
- purchase and sale contracts;
- health insurance,
- among others.
It is important to emphasize that the electronic signature consists of guaranteeing the authenticity and integrity of documents, since their own technological resources are inserted into the for mobile devices to report the.
The electronic signature, therefore, has practicality and agility as its main characteristics, and almost always meets the needs of those who use it, as it ensures the integrity of an encrypted document.
Main benefits of online subscription
The electronic signature tool, usually adopted by legal entities, is made available by ZapSign, simplifying the process of signing documents and guaranteeing their legal validity. With this, it is important for you to add the main advantages for using this subscription model in your business, as we will demonstrate below.
Celerity
Collecting signatures in person always causes headaches for the parties, and above all, a waste of time.
In addition, there is a need to cover expenses related to printing, transportation, identification of who received the document or returning unsuccessfully with the signatures, which results in the beginning of the mentioned cycle, as there is a need to observe the dates to be signed and generate again updated documents.
With the electronic signature everything is resolved quickly, eliminating the common bureaucracy of traditional signatures and other setbacks as mentioned at the beginning of our reasoning, solving processes extremely quickly and collecting signatures within a few minutes.
Economy
By opting for the electronic signature feature, the printing of documents is dispensed with, which consequently collaborates with respect for the environment.
Savings can be considered both in material factors, such as energy, paper and ink, which are closely related to discussions involving sustainability, that is, the reduction of so-called environmental impacts, making felling actions inopportune. of trees, and also, in different aspects that are related to the hiring of dispatchers, couriers and motoboys.
Integration
No signature, in any format, does not remain inert after its execution, it will always continue to achieve its purposes and effects.
Thus, electronically authenticated documents collaborate with solutions for business management, once there is the integration of data in different sectors of the company or with third parties, that is, access to a signed contract can be remotely by the interested parties, speeding up the company's development.
Rugged
This advantage is related to agility. Imagine you, on a trip, being able to have access to scanned documents on any device, smartphones, Desktops, laptops e tablets. Signing can be done in most places, ensuring the integrity of the document;
Security
A electronic signature enables specific resources in order to guarantee people's safety, because it develops encryption and other technological barriers capable of inadmitting improper access and fraud risks.
Many documents are even sent for auditing, further consolidating the idea that documents scanned and signed in electronic format have their integrity, value and origin assured.
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Who can use the electronic signature?
As little, medium and large companies can benefit from the electronic signature of many documents, and also individuals. Among the legal entities that benefit from this resource in greater proportions. We highlight the main ones below.
educational institutions
Any institution whose object is educational development has the option of using the electronic signature in order to speed up its daily procedures, as exemplified by the electronic signature of terms of commitment, communications, reports, enrollment statements, certificates and others.
Furthermore, electronic signatures collaborate with tasks administrative processes of these institutions, their bureaucratic processes and the experience of researchers who seek to guarantee specific documentation.
Traditional and virtual stores
In dealings with suppliers, providers or end consumers, entrepreneurs can use electronic signatures as an adequate means of authenticating contracts in general and speeding up their administrative processes, making the mobility criterion flexible for physical sellers who can close their negotiations from anywhere. , and immediately.
Now at E-commerce ou Dropshipping, transactions, which are already digital, end up being made easier with the electronic signature, since all “commerce”, properly speaking, is already on the internet.
service companies
Companies whose objective is to provide services arising from contracts, as in the labor phenomenon of outsourcing, can also make use of electronic signatures as an essential tool for reducing costs, optimizing processes and promoting employee mobility.
If these companies are responsible for a large customer base or receive payments on a recurring basis, the electronic signature collaborates with the management, control and organization of documents properly.
insurance companies and banks
The market responsible for providing consumers with payments, in different segments, has already implemented electronic signatures to maintain a high level of competitiveness in the market, and this is easily noticeable when we see that around 50% of the insurers that have adopted this practice are more profitable.
In addition to insurance companies, most financial institutions have also given in to the technological advances of modern society, especially with regard to online signatures, whether digital or electronic.
The fact is that in almost all of their internal processes, these institutions rely on this signature format, duly authorized by the Central Bank through the publication of Resolution No. 4.474;
Public agencies
Although the public sector is not fascinated by novelties, even more technological, it can also give in to digital transformation and adapt its operating format.
The modernization of document management in Brazil it is still tiny, compared to other nations, but bodies such as the Federal Revenue Service of Brazil and institutions such as the Brazilian Bar Association - OAB, already allow the use of the digital version in their acts.
How to make a document signature online
For make a signature on a document online, we present below a step-by-step guide on how to insert an electronic signature on your documents, anywhere, from the ZapSign, Wow platform hosted in the digital environment.
- Log into the system;
- Generate a new document;
- Upload the .PDF file;
- Sign with digital certificate;
- Add your own signature to the document;
- Sort between subscriptions and visas;
- Generate and send subscription links;
- Order the signatories;
- Finish the procedure;
- Its signatories sign the document.
Legal validity of electronic signature
Electronic signatures have the same harmony and uniqueness when compared to traditional signatures demarcated on paper, therefore, they are endowed with legal validity.
But do you know what the legal validity of a document means?
We often maintain the belief that a valid document is one issued at a notary's office or similar, but we do not know that electronically signed documents have the same validity.
This happens because the Brazilian legal system has the idea that documents can be considered as evidence, but for that, there is a need for them to fulfill some requirements, namely, the format of the document, its integrity and origin.
Therefore, for the electronic signature to have legal validity, the receiver must be aware of the use of the document in digital format and guarantee of electronic signature for that, in addition to its integrity regarding the development of the so-called audits so that information from sources is discovered. and possible changes.
Finally, the aforementioned origin, which can be proven through the display of data specific to the electronic signature, such as the identification of authors through resources such as password, token and the like, the physical location in which the document was generated, and also , the stamp that displays the correct time of the file.
How does online subscription work?
Obtaining an electronic signature is no complex task, but it deserves your attention when choosing a for mobile devices to report the responsible and committed to the effectiveness of this product in the practical conduct of signing documents for the benefit of customers.
With this list of advantages presented for electronic signatures, you must be eager to evolve and stand out from your competitors, right? So let's go.
At ZapSign you can test free uploading your document for signature in PDF, sharing the link by WhatsApp, email or any other channel that your customer prefers and wait for the notification of the signature carried out by email.
In addition to all this, there is another circumstance that enriches the use of electronic signature within a for mobile devices to report the appropriate assistance in document management. At ZapSign, for example, you can organize all the files forwarded to the for mobile devices to report the, in addition to being able to store a subscription history on them. In this way, you can consult or periodically review documents more quickly and efficiently.
Online subscription on GDPR
Electronic signatures generally guarantee the compliance of companies, and also, the issues provided for by the General Data Protection Law - LGPD, all so that businesses do not incur fraud and errors.
Private documents such as powers of attorney, contracts, agreements, proposals, registrations, loans, among others, at ZapSign are easily auditable, which adds greater security for the customer, as there is a digital trail in them, that is, the procedures are encrypted, which ensures safe creation of digital documents and its storage.
Final considerations
The legal validity of the electronic signature has a legal basis in article 10, §2, of the Provisional Measure No. 2.200-2/2001 and by Law nº 14.063/2020, being demystified in the area of digital law. ZapSign captures signer authentication data, such as date and time, IP, phone, unique code, email, on-screen signature, and information relating to the signer's browser, device, and operating system.
To maintain interaction with this super technology and maintain the integrity of your document through the SHA256 algorithm (cryptographic function created by the NSA), and access to the A1 ICP-Brasil digital certificate, try the ZapSign platform for free and learn about the benefits of online subscription for your business.
This article was reviewed by Getúlio Santos, a lawyer registered with the OAB, Minas Gerais section, under number 99.426.
