O task organizer Of google is an excellent free productivity app alternative for anyone who needs a good tool to manage their work activities.
In a very simple and practical way, this platform provides several very useful resources, such as, for example, the creation of to-do lists and the introduction of reminders, greatly facilitating the process of organizing the user's day-to-day tasks, both both personally and professionally.
The Google organizer can be accessed by smartphones or tablets, with mobile versions of the application available for both Android and IOS, which can be downloaded, respectively, from Play Store and Apple Store.
It can also be used directly on the PC or laptop – in this case, there is no need to download anything, as Google Tasks is already naturally integrated into Gmail, so it can be easily synchronized with other devices and interact freely with other Google applications. .
Why Use Google Task Organizer?
The great advantage of using Google's task organizer to manage your tasks lies in the fact that it presents its functions in an extremely clear and objective way, making the user experience much easier.
The application has a rather simple and intuitive interface, entirely in Portuguese, therefore, it does not require a lot of knowledge on the part of the user, and guarantees an accessible experience for everyone.
These characteristics form a great differential and make the application an essential tool for managing your organizational processes, leaving nothing to be owed to other excellent platforms already consolidated in the market, such as Trello, Pipefy, Asana or Slack.
Through Google's task organizer, all your tasks are organized in the cloud so that they can be accessed from any device – just as long as the user has access to their Gmail account.
It also automatically integrates with Google's calendar, adding to it any and all tasks where a certain date is specified. Likewise, all appointments created by email, in Gmail, are copied to both the calendar and the Google task organizer.
How to Use Google Task Manager
As mentioned above, Google's task organizer has a very simple and intuitive interface, designed to make the user experience as simple as possible.
The home screen has little information, highlighting the “My Tasks” tab:
- there is the Google Menu, located at the top right of the screen, which only presents the Account Management options;
- task settings (where you can change the screen theme, as well as copy reminders to the task manager);
- help and feedback;
- and finally, further down, Privacy Policies, Terms of Service and Open Source Licenses.
In the center of the lower part of the screen, a “+” is highlighted, which is used for the user to create new tasks.
It is from this main application that the selection of tasks becomes possible, as well as the specification of their details, definition of dates and times in which the tasks must be carried out, and even the configuration of one or more tasks to that they are repeated periodically, whether on a daily, weekly, monthly, annual basis or even on specific days of the week.
Finally, there is a “…” icon, which allows the user to manage their tasks: here, the stipulated lists and tasks can be renamed, deleted, changed or sorted according to criteria such as user preference order or date .
Let's see below the steps and resources that Google's task manager makes available and also how to use them in the best possible way, making it the ideal tool for organize your work tasks.
1) Creating a new task
The first step in using Google's task manager is the simplest, and also the most important. First, you must go to “Add new task” (in the app, it is the “+” button in the middle of the bottom of the screen) and give it a name. Then, tap on “Save”, and that's it: your task will be created.
2) Scheduling a task
Details
This first option is for the case you want to add a brief description about your task and what it consists of;
Data
If you are interested, here you can add a date, and also set a time to carry out your tasks. By doing this, your task will be automatically added to your Google calendar, thanks to the integration between the platform's applications.
To do so, you just need to make sure that, in the My Calendars option in Google Calendar, the Tasks box is properly checked. If the task in question is of a routine or periodic nature, you can also schedule its repetition, specifying whether it will occur on a daily, weekly, monthly, annual basis or even on specific days of the week.
Finally, every time the date and time of a certain task is approaching, you will be warned as Google's own task organizer will display a notification on your lock screen;
Subtasks
This third option allows you to divide your task into several parts, creating specific markers for each smaller task necessary for the good fulfillment of the main task, making the work more practical and providing greater organization and clarity in management. of your processes.
3) Separating your tasks by lists
Another rather useful feature that the user can take advantage of through Google's task organizer is to divide your tasks into lists. Thus, the activities to be carried out are classified according to their respective themes, and they are not all disordered in the same place.
Like everything else in Google's task organizer, the steps to perform this procedure are very simple: just go to the icon in the lower left corner and tap on “Create new list”; then set a name for it and then click “Done”.
From then on, your list will be created and you will be able to choose which tasks you want to add to it. You can also move a certain task to a new list. Just tap the task pencil and select the desired list from the three strokes icon.
4) Reporting the completion of a task
When you complete a certain activity, you will need to mark completion of it in the Google Task Organizer. To do this, just access your task, tapping on its name, and go to the “Done” button, in the lower right corner. When you select this option, your task will be removed from your to-do list, and will go to a completed task list.
5) Deleting a task from Google organizer
If, for some reason, a certain task needs to be canceled, the application allows you to delete it by tapping its name and then the trash icon, which is located in the upper right corner of the screen.
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What happens when a task notification is ignored?
As mentioned before, Google's task organizer allows you to schedule a date or time for the accomplishment of your task, and when that moment is about to arrive, the cell will display a notification on your lock screen.
When this notification arrives, you will have two options: mark the completion of the task or ignore the warning. If you choose the second alternative and do not mark the task as completed, the task will appear as overdue.
However, contrary to what happens with the reminders of the Keep, the task will not be moved to the next day by the application: and this is why it is said that tasks do not follow you in the Agenda.
How to Access Tasks from Gmail
The steps shown above were performed using your smartphone, but Google's task organizer can also be accessed from your PC or laptop, through Gmail's own interface, thanks to the excellent integration that exists between Google's platforms.
It's quite simple to access Google Tasks this way: just access your Google Calendar and click on the icon located on the right side panel of the screen.
As we can see, it's these simple and practical features that make Google's task organizer such a powerful tool and one of the favorite productivity apps among the many available, whether with regard to everyday activities or processes in the corporate world. .
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