As organizations seek efficiency, security and sustainability, the digital signature It is increasingly becoming a fundamental step in the modernization of processes, replacing conventional signatures with secure electronic methods. In this context, two questions arise: when making a digital signature, how much does it cost? And how to implement it effectively?
In this article, we will detail the different aspects involving digital signature, from its technological bases to financial considerations, as well as the benefits that this practice can provide to bureaucratic procedures.
Finally, we will present a detailed step-by-step guide so you can carry out the digital signature procedure through the ZapSign platform. Let's go?
What is a digital signature and what is its relevance?
Digital signature is a technology that uses cryptographic methods to authenticate a user's identity and guarantee the integrity of a electronic document – an efficient, reliable and legally recognized alternative to conventional paper signature methods.
In today's business world, marked by the importance of agility and security, digital signatures are a transformative catalyst. In addition to modernizing, this technology redefines business processes, driving operational efficiency and ensuring document integrity.
Within this dynamic ecosystem, several digital signature solutions are available on the market, each offering distinct features. ZapSign is an innovative platform that not only offers an intuitive and easy-to-use interface, but also stands out for its robust security, meeting the rigorous demands of the modern business environment.
How much does it cost to make a digital signature through ZapSign?
ZapSign offers a wide variety of plans, adapted to different business needs. This flexibility highlights ZapSign's technological excellence, making digital signatures accessible and adaptable to companies of all sizes, as shown below.
Professional plan (R$ 29,90 per month)
- Meeting the needs of professionals and small businesses, the Professional Plan offers the solution at an affordable price of R$29,90 per month;
- Includes the signing of up to 240 documents per year, allowing for a efficient contract management and transactions;
- Intended for up to 6 users, it provides an effective solution for smaller teams.
Team plan (R$79,90 per month)
- For growing teams, the Equipe Plan offers an intermediate solution, at a monthly cost of R$79,90;
- Includes the signing of up to 900 documents per year, meeting the most robust demands;
- Designed for 8 users, it provides efficient collaboration and control over workflows.
Complete plan (R$ 99,00 per month)
- Offering a complete solution with no limits, the Complete Plan is available for R$99,00 per month;
- Allows unlimited document signing, meeting the needs of companies with significant transaction volumes;
- Designed for up to 11 users, it's a comprehensive option for medium and large businesses.
Tailor-made plan
- For companies with specific requirements, ZapSign offers the Tailor-Made Plan, allowing the customization of features according to the customer's unique needs;
- The details and cost of this plan are adjusted according to the company's complexity and specific demands.
Free trial version
Before making a decision, ZapSign offers a free trial version, allowing users to try out essential features before making a commitment.
This free version is a great opportunity to explore the interface, test usability, and evaluate how ZapSign aligns with your individual business needs.
How to make a digital signature using ZapSign: definitive step by step
To carry out the digital signature procedure through the ZapSign platform, there is no mystery – just follow the tutorial below:
Step 1 – Log into the system
Access Our site, and enter your login and password, to then be redirected to the main page.
Step 2 – Generate a new document
On the ZapSign dashboard, click the “NEW” button to go to the next screen and generate a new document.
Step 3 – Upload the .PDF file
By clicking on “select document”, you will be able to upload the document – which needs to be in format PDF – to be signed.
Step 4 – Sign with digital certificate
After logging into ZapSign and uploading the file, you must select the “Advanced Authentication” option.
Enter the names of the signatories in the field below “Who will sign”. If the signatories are already in your contact list, click on the “Contacts” option, below the area for entering the names of the signatories, to select and insert them.
Tap on the “Authentication Method” option and click on the last option, “Digital Certificate”.
Step 5 – Add your own signature to the document
If your own signature is also required for document validation, click on the “I will sign” option, enter your name there and tap on the “Continue” button to proceed to the next screen.
Step 6 – Sort between subscriptions and visas
On this screen, you must position in which document locations the signatures and visas must be inserted.
Click on the chosen space, right after the signatory's name and choose between signature or visa. Then click “Save and Continue” to proceed.
Step 7 – Generate and send the subscription links
If contact with your signatory is made via WhatsApp, you must click on the button with the app's logo and send the link directly to the person.
If the chosen method is different, go to the blue icon next to the link to copy and paste it wherever you prefer.
You can also send your document by email. In this case, tap the “Enable automatic email sending” option and enter the email addresses of the people who will subscribe.
Step 8 – Sort the signatories
If it is necessary to establish a specific order for the signatures, this can be done easily via the “Order signatures” button. In this way, the order will be defined by dragging the names of the signatories on the screen to the appropriate positions.
Once this is done, each signatory will only receive their notification email, advising them to sign the document, when the previous signer has already signed it.
Step 9 – Finish the procedure
Finally, you can also create a personalized message to be sent along with the notification email, in addition to activating notifications with reminders for those who have not yet subscribed.
When all the steps are completed, click on “Submit and Finish” and that's it! The document was duly generated and sent to the respective signatories.
From there, you can follow the progress of the signatures, as your signers open the link and sign the file.
Step 10 – Your signers sign the document
Now that you've done everything you need to, the last step to be taken to sign the contract is no longer up to you, but to your signatories.
Once they have received the link to sign the document – whether by WhatsApp, email or any other means -, they just need to click on the link to open the document, read it very carefully and then, being in accordance with the terms set out therein, click on the “Subscribe” option.
On the next screen, some basic information from the signer will be asked for the purpose of verifying their identity: full name, email address and phone number.
Then, the signatory must click on "Continue" and sign normally, as if it were on paper - however, using the finger, mouse, capacitive pen or in the way that best suits the device used.
Then, just click on “Finish” for the document to be signed. The signature will appear at the end of the document, in the signature report, and also in the other places where you have positioned it.
⚠️ Also check out these related articles 👇
➡️ Learn how to sign with a digital certificate
➡️ Understand what a digital signature verifier is for
➡️ What is a digital contract and how to adopt one for your company
The main advantages of digital signature
The rise of digital signatures represents a significant revolution in the way we handle documents and transactions. This technological innovation offers significant advantages, such as:
Faster document signing
Digital signature eliminates physical barriers and considerably speeds up the document signing process. Contracts that would normally take days to complete can now be completed in minutes.
Cost reduction
By migrating to digital signatures, companies experience a significant reduction in costs associated with printing, paper and sending documents.
Decreased movement of people
The need for physical travel to sign documents is eliminated, reducing travel costs and saving time. Digital signature allows the parties involved to sign documents from anywhere in the world.
Reduction in paper consumption and contribution to the environment
Digital signature directly contributes to reducing paper consumption, aligning companies with more sustainable practices and reducing environmental impact.
Faster deal closing
The agility provided by digital signature accelerates the business cycle, allowing companies seize strategic opportunities efficiently.
Rugged
The ability to digitally sign documents from any internet-connected device offers unprecedented mobility.
Ease of Use
Digital signature platforms are designed with ease of use in mind. Intuitive interfaces and streamlined processes ensure users can enjoy their benefits without hassle.
Now that you know everything about digital signature and how much it costs to implement this solution in your business, how about trying the ZapSign platform? Click here to speak to one of our consultants!
