Debureaucratize the relationship between employer and its employees using a management software on vacation it can eliminate paperwork, minimize human errors, improve communication, ensure legal compliance, and streamline critical but time-consuming processes.
Considered one of the key elements of modern business organization, this technology automates internal workflow, avoids bottlenecks and increases your team's productivity. Do you want to know how to ensure that an employee's vacation is also positive for the company? Just keep reading this article.
What is vacation management software?
Think of a technological tool capable of granting greater control, precision, speed and practicality in the daily processes of the Enterprise Resource Planning on mandatory rest periods and corresponding payments.
Allied to the administrative sector of any organized company, these software help in the planning, management and tracking of employee absences due to prolonged and mandatory rest.
In this way, it becomes more practical to visualize the availability of the team for any new project, after all, this system usually gathers data that clarify, for example, who is about to go on vacation, who is already taking advantage of this benefit, as well as who has a vacation to win.
Software operation
The application of it is simple, both for those who will manage it and for the team that will use this resource when claiming the right to vacation. Flexible and simplified, this solution allows the employee to define the vacation period and submit it as a request to HR. This sector, in turn, may approve, refuse or make changes; everything online.
This way, managers will have access to the availability of employees in their team calendars. A good system will make it possible to automatically calculate vacation and other leave balances and use analytics to identify trends in absenteeism.
Why companies need a vacation manager
Companies need a system to help coordinate paid or unpaid leave, and simple and transparent processes. Among the advantages of this automation, there is the anticipation of bottlenecks that must be solved in a way that does not impact the service provided to a company's customer.
Imagine that when an employee goes on vacation, you need to allocate someone else to cover him for the period. The perception in advance facilitates the passing of the baton and even driving with the customer, in cases where it is necessary to notify the temporary replacement.
In addition, the software automates the control of team rest and, with this, the company avoids labor lawsuits for not granting or delaying the benefit, as well as improving the quality of life of employees. We list below other advantages of implementing a good software management on vacation.
Automation of tasks
The individual vacation calendar will be constantly and automatically updated, so that the manager will be able to quickly check – and in real time – everyone's availability.
Time saving
The online vacation request and response process reduces the amount of emails, manual data entry, and the time it takes for this role.
scheduling optimization
The sector responsible for scheduling vacations will be able to view the unified calendar of all employees who are working and absent. With this, you can ensure that there are no gaps in the sectors or overbooking.
Accessibility and teamwork
Everyone on the team can access the online platform and consult the data available from anywhere.
Information security
Data stored in the cloud is protected by specific encryption, and periodic backups ensure that your data is always safe.
Valuable measurable data
These tools provide valuable information for your business such as absence rates, employee turnover, payroll costs and more.
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Discover 6 vacation management software
Defining the best software to help manage your company's vacations and other absences varies from business to business. Check out 6 of the best platforms for the activity available today:
1. Absence
O Abstain helps save your administrative staff time, energy and avoid overbooking with this easy-to-use and effective software. In addition, it is possible to monitor how many days are left until the scheduled vacation arrives and how much is left until the end of any leave in progress.
As the system is intuitive, every employee can choose the desired period of leave in an individual calendar. Subsequently, the professional responsible for the demand will be notified and will be able to approve (or not) in one click. The team calendar, on the other hand, allows for general knowledge of who is absent on a given date, optimizing communication and the internal schedule.
2. Pipefy
Just like most of the management software on vacation: Pipefy serves a range of areas, from human resources to marketing. With the proposal of accelerating the digital transformation in your business, this low-code and no-code platform has a free template to collect the necessary information for vacation bookings.
Suitable even for those who do not have programming knowledge, this system suggests fields that facilitate the collection of contact data, deadlines and absence time. Furthermore, the form is customizable, so it is possible to adapt it according to the particularity of each business.
3. Kissflow Workflow
Likewise, the KissflowWorkflow simplifies real-time license management. Log, monitor and manage all requests using automated validations and intelligent information.
With it, you can create vacation policies, customize fields in the digital form, and set days off rules to meet the particular needs of your business. Plus, you can apply, approve, reject and manage license requests from anywhere, anytime.
You can also integrate the software with existing payroll systems and other solutions (such as a ERP) to make it even more robust.
4. calamari
O calamari integrates with Google Apps, Slack, Jira and more to track vacations or remote work in Calamari's shared calendar, a popular corporate management system.
Widely used in hundreds of countries, the technology performs absence allowance calculations as provided for in the internal vacation and leave policy, including medical and maternity leave.
Another advantage is its flexible multi-level approval process, including for cases where additional approval is required.
5. Bizneo HR
Another solution that can help you in management of vacations and other leaves is the bizneo. Suitable even for companies with very specific policies, this technology offers access to the balance of free days used and available, in addition to calendar management per employee and team for any project, event or training.
In addition, he manages time and attendance, manages work schedules and shifts, attendance and access, overtime and complementary hours, and avoids overlapping vacations so that there is no impact on the service to his customers.
Its functions allow you to control absenteeism with quick, accurate and easy-to-read reports such as: absence history, absenteeism rate, absenteeism by gender, age, team, average duration by type of absence and much more.
6. Vacation Tracker
Complete with 3 integrations (Slack, Microsoft Teams and Google Workspace), the Vacation Tracker It is comprised of a customizable interface and numerous useful features, such as the option to customize vacation policies and schedule daily or weekly notifications to signal your team about upcoming absences or even holidays.
In the vacation control panel of this technology that is used all over the world, administrators can easily approve or deny requests, define leave types, view each team member's leave history, manage notifications and single out all settings.
Designed to suit your company's performance, the Vacation Tracker is ideal for small business, large corporations and multinationals.
How to choose the most suitable manager for your company
To help you find the best solution for your business, we have listed some criteria that should be taken into account when choosing:
- ensure that the software sends email notifications that a request has been received and reminds you to accept it;
- look for a technology that automatically prevents the booking of vacations in periods that exceed the number of available days;
- if your team operates in more than one country, find a system that allows automatic management based on holidays corresponding to each region;
- choose a system that easily integrates with other work management tools;
- choose a tool that allows your employees to define the reason for absence when making the request – vacation, maternity leave, illness or others.
Failure to properly plan employee vacation preparation can lead to a number of problems for the company, such as resulting in inaccurate records, wasted money and time, and even possible legal guilt.
Thus, it is essential to manage this information properly, with a vacation management software, this control becomes automated, working with maximum performance and avoiding considerable wear and tear for your human resources department and the company as a whole.
Do you want to know more about people management processes to further boost your company's processes? Then, check out the article we wrote on the subject!
