Transform image into digital signature in PNG format is commonly used by individuals to approve informal documents. In the business scenario, some professionals also adopt it for purposes without legal validity.
However, in transactions that require security, the recommendation is a digital signature, especially with the use of a digital certificate. In this article, we will explain everything about the topic. Good reading!
Digital certificate and the importance of security and legal validity in transactions
Ensuring integrity and authenticity in online transactions is vital, making digital signatures with certificates an indispensable tool for electronic documents, contracts and commercial transactions.
The digital certificate is the backbone of the secure digital signature, certifying the identity of the signatory, ensuring that the associated signature is unique and unaltered and reinforcing the legal validity of these transactions.
The PNG format
The PNG (Portable Network Graphics) file format offers a number of distinct features that set it apart from others.
Unlike the JPG format, which uses lossy compression, PNG offers lossless compression, preserving each pixel and ensuring minimal loss of visual quality.
Furthermore, it stands out for its support for true transparency, providing significant advantages in graphic design, allowing elements to be superimposed without white outlines or solid backgrounds. PNG is the preferred choice for images that require fidelity in detail, such as graphics and logos.
When it comes to compression, PNG can generate larger file sizes due to its lossless approach. However, this difference is often offset by superior visual quality and the ability to support transparencies.
Compared to GIF, PNG is favored when visual quality is a priority. While GIF is widely used for simple animations, PNG is more versatile and offers a more extensive color palette, as well as alpha channel support for transparency.
How to check if an image is a PNG file
If you need to confirm whether an image is a PNG file, follow these simple instructions for a quick and efficient check:
1. Examine the file extension
The most direct method for identifying an image's format is to look at the file extension. PNG uses the “.png” extension. Therefore, if the file name ends with “.png”, it is highly likely to be a PNG file.
2. Check file properties
In the Windows operating system, access the image properties by right-clicking and selecting “Properties”. Under the “General” tab, check the file type information. For other operating systems, follow similar procedures to access file properties or information.
3. Use visualization tools
Open the image in an image viewer or graphics editing software. Some more complete tools display information about the image format.
4. Examine file header
The first few bytes of a PNG file are specific, starting with the hexadecimal values 89 50 4E 47 0D 0A 1A 0A. Online tools or hex editors can help with this process.
5. Use online tools
There are several online tools that provide information about the file. Websites like “Online Image Viewer” or “FileFormat.Info” are examples that can help check if the image is a PNG file.
How to convert images to PNG
Below is a comprehensive step-by-step guide to carrying out this conversion, using both online tools and apps.
Online Tools
Tools such as OnlineConvert and the Convertio can do the conversion. Just choose “Convert to PNG”, upload the image to be converted and download the generated PNG file.
Apps
To convert using software such as Photoshop and GIMP, upload the image and select “File” > “Export As/Save As”. Choose “PNG” as the output format and click “Export” or “Save
Regardless of which method you choose, it's important to always make sure to check the quality settings during conversion to ensure they meet your specific needs.
If the original image has transparent areas and you want to preserve this characteristic, make sure your conversion settings support transparency.
Finally, remember that some apps and online tools offer compression options. Evaluate these options, especially if file size is an important consideration.
How to create a transparent digital signature in PNG image
To effectively embed your PNG signature in emails and documents, follow the steps below.
1. Scanning or capturing the signature
Scan your paper signature or use a digital device (tablet, smartphone) to capture it accurately. Save the resulting file in a common format, such as JPG or PNG.
2. Background removal (optional)
Open the signature file in image editing software. Then, use selection tools to isolate the signature. Finally, remove the background by setting the area around the signature to transparent.
3. Save as PNG
After adjusting the transparency (if necessary), save the signature in PNG format. Make sure the file extension is “.png”.
4. Resizing (optional)
Depending on your anticipated usage, you might consider resizing the signature to meet the specific requirements of different documents or emails.
⚠️ Also check out these related articles 👇
➡️ Learn how to sign with a digital certificate
➡️ Understand what a digital signature verifier is for
➡️ What is a digital contract and how to adopt one for your company
Tips for inserting PNG signature in emails and documents
To embed your signature in emails, you have two options: add the signature directly to the email client using the available signature settings or attach it as an image to the end of the email, ensuring the correct size to preserve the layout.
Inserting signatures into documents varies depending on the file type. You can use software like Adobe Acrobat to add signatures, taking advantage of the specific image insertion options in the program's editing tools; or even Word: go to “Insert” > “Image” and choose the signature in PNG format. Adjust the position and resize as needed for the document context.
It is important to maintain the quality of the digital signature for a professional presentation. Preserve resolution at high levels to ensure sharpness in high-definition prints and viewing. Choose colors that contrast with the background of the document or email, ensuring visibility and harmonious integration.
Legal validity and security of the signature in PNG
A signature in PNG has no inherent legal validity. Its legal effectiveness depends on the context and the understanding between the parties about its validity and authenticity. Generally used in informal environments and for aesthetic purposes, its legal validity can be questioned in more sensitive transactions.
Although visually representative and personalized, the PNG signature lacks the robust security mechanisms necessary to protect against fraud or forgery. PNG, as an image format, does not incorporate the layers of encryption and authentication necessary to ensure signature integrity.
On the other hand, digital signatures are legally recognized in several jurisdictions globally, guaranteeing legal validity through specific laws. The presence of a digital certificate, issued by a trusted Certification Authority, further strengthens legal validity by certifying the identity of the signatory and the integrity of the signed document.
Furthermore, digital signatures, especially with a digital certificate, provide extra layers of security. The digital certificate acts as an electronic identity uniquely linking the signature to the signatory, using encryption to protect against tampering and ensuring the detection of any modifications to the document.
The choice between the two methods must, therefore, consider the nature and sensitivity of the documents to be signed, always seeking to meet the specific legal and security requirements of the environment in which they are used.
What are the benefits of digital signature?
Digital signature is an electronic authentication technique that aims to verify the authenticity and integrity of a digital document or message through cryptographic algorithms - which create a unique code, associated with the document or message, allowing it to be verified whether there has been any change in the content from the moment it was signed.
The application of digital signature It is vast and diverse, being used in different contexts, both in business and personal environments. It is commonly used in signing online contracts and agreements, financial transactions, electronic communication and in legal and for Corporations.
Below are its main advantages.
Security
Digital signature uses advanced cryptographic algorithms to protect the document against tampering. Authenticity verification is ensured, providing a high level of security.
Practicality and agility
Eliminates the need for printing, scanning and physically sending documents. You processes become more agile, allowing signatures to be obtained remotely and immediately.
Cost reduction
Reduces costs associated with printing, transporting and storing physical documents. Furthermore, it optimizes the time spent on manual processes, contributing to operational efficiency.
How to choose a digital signature system?
When choosing a digital signature system for business or personal needs, it is essential to consider criteria such as security, legal compliance, usability, flexibility and operational efficiency.
Ensure the implementation of robust encryption algorithms to preserve the integrity of documents. Ensure the platform complies with legal regulations, with detailed tracking capabilities to document actions.
Prioritize an intuitive interface and efficient integration with other tools and check whether the platform supports various types of documents and offers different forms of signature. Finally, evaluate process automation and the presence of automatic notifications for deadline management.
Therefore, we invite you to explore ZapSign's digital signature solution, which stands out for its security attributes, ease of use and operational efficiency. Click here to find out more about our solution!
