ZapSign: how it works in the processes of medium and large companies

In recent years, document digitization has established itself as an irreversible trend in the corporate world, especially among medium and large companies. In this context, the need for efficient solutions to electronic signature and digital has gained prominence, driven by the search for more agile, secure and integrated tools. One of them is the ZapSign. And how it works?

Offering a robust and adaptable solution, ZapSign significantly simplifies and improves digital signature processes, ensuring legal compliance, data security and seamless integration with other essential tools for the corporate environment.

This article addresses how ZapSign works in the processes of medium and large companies, highlighting its benefits and contributions to operational efficiency and competitiveness in the current market.

Advantages of ZapSign and how it works: prices in Brazilian reais, integration, and personalized service

ZapSign works for medium and large companies as a secure and integrated digital signature platform. It offers affordable plans in Brazilian reais, integrates with over 2 tools like WhatsApp and management systems, and guarantees legal validity with an A1 ICP-Brasil digital certificate.

Additionally, it allows you to securely store documents, purchase individual credits, and monitor your balance in real time, handling everything from small demands to large volumes of contracts.

Affordable prices in reais

ZapSign facilitates financial management by eliminating hidden costs and offering transparency in subscription plans and, best of all, in reais. The hiring process is clear and straightforward, ensuring a hassle-free experience from the first contact. 

This transparent approach is essential for companies looking to control their expenses accurately and avoid unpleasant surprises. When offering plans in local currency, ZapSign makes it easier for Brazilian customers to plan and manage their budgets, as well as providing a trusting relationship from the beginning.

Integration with other platforms

A ZapSign integration with more than 2 thousand tools, including Zapier, Integromat and Pluga, creates an integrated and optimized enterprise ecosystem, enabling companies to maximize the efficiency of their digital workflows. 

This broad interoperability is strategically valuable for streamlining operations, as it allows different platforms and systems to work together harmoniously. The unification of several tools into a single intuitive interface not only simplifies processes, but also boosts the company's productivity exponentially. 

Companies can automate repetitive tasks, reduce human errors and free up time to focus on strategic activities. The flexibility offered by ZapSign in integrating with different platforms means that companies can adapt the solution to their specific needs, regardless of the sector or company size.

Personalized service

Another significant advantage of implementing ZapSign is the customer service personalized, available via WhatsApp. This efficient and direct support ensures that companies can resolve issues quickly and maintain their operational processes without interruptions. 

Close and immediate service is essential to ensure that customers feel supported and valued. When questions or problems arise, ZapSign's support team is ready to provide quick and effective solutions, minimizing the impact on companies' daily operations. 

This proactive approach to customer service strengthens trust in the platform and demonstrates ZapSign's commitment to service excellence. 

Furthermore, communication via WhatsApp is convenient and accessible, allowing companies to get help when they need it most, in a practical and efficient way.

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What are the main features of ZapSign?

ZapSign offers several special features, designed to meet the specific needs of both medium and large companies. This versatility makes the platform a powerful choice for organizations looking to optimize their business processes. digital signature safely, efficiently and flexibly. Below, we highlight the main ones.

Advanced and qualified electronic signature

Among the main features offered by ZapSign, the following stand out: electronic signature types available: the advanced electronic signature and the qualified electronic signature.

The first uses electronic methods to identify the signatory and guarantee the integrity of the signed document, offering a moderate level of security and being widely used in everyday business transactions.

The second follows more rigorous security and validation standards established by specific regulations, and is often required for documents involving financial transactions, contracts governmental and other critical situations that require high security and legal compliance.

The ability to choose between these two options provides flexibility and legal compliance in different contexts, from simple contracts to documents that require validation Legal more rigorous.

Secure document storage

Securely storing documents is essential when dealing with electronic contract management. With ZapSign, access to documents is strictly controlled for different user levels. This makes it possible for companies to control exactly who can view, edit or sign documents, ensuring the security and integrity of corporate information.

Purchase of separate documents and consultation of document balance

Another significant benefit is the ability to purchase individual documents as needed, offering a convenient option for businesses with varying digital signature demands. Additionally, ZapSign allows users to easily check the balance of available documents, facilitating the planning and management of digital signature resources within the organization.

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ZapSign success stories in medium and large companies

To illustrate ZapSign's effectiveness in real business contexts, we highlight two success stories of large companies that adopted the platform. Both exemplify how ZapSign has become a strategic partner capable of driving business competitiveness and compliance to the fullest. age of electronic documents.

Crisdu Group

O Crisdu Group is a Brazilian organization that stands out in the Industry, Commerce and Logistics sectors, guided by values ​​of transparency, quality and commitment. Headquartered in Rio Grande do Sul and expanding internationally to countries such as Chile, Paraguay, Uruguay and the United States, the Group is proud of its origins and positive impact on both employees and customers.

Facing significant challenges in managing physical documents throughout Brazil, especially in the Romance vertical, which handles more than 100 documents signed monthly, Grupo Crisdu sought to optimize its Commercial, Credit and Collection processes. Lack of traceability, security and remote collaboration between dispersed teams were critical concerns.

To resolve these issues, the Crisdu Group integrated the subscription platform ZapSign electronics to your software via API. This integration made it possible to simplify the adoption of the tool by Romance brand franchisees, reducing the risk of fraud, default and streamlining internal processes. The direct partnership with ZapSign resulted in a highly customized solution that significantly improved operational efficiency and transaction security.

Today, all transactions are managed centrally and securely through the ZapSign portal, integrated with the Crisdu Group's own software. This measure provides immediate and reliable access to critical information, regardless of geographic location, in addition to accelerating the monitoring and processing of signed documents.

The result of this partnership could not be more impressive: Grupo Crisdu reduced subscription processing time by 90%, equivalent to approximately 300 million minutes saved, resulting in significant financial savings of approximately 98%.

laser space

A laser space is a recognized retail chain, specializing in laser hair removal services, serving more than 5 million customers and carrying out more than 80 million procedures. With an expanded presence in Argentina, Chile, Paraguay, Colombia and a solid base of 580 own stores in Brazil, 220 franchised stores, and approximately 4800 employees, the brand has stood out as a leader for 19 years in the global laser hair removal market.

Facing significant operational challenges, especially in hiring and dismissals, Espaçolaser recognized the need to digitize its HR, legal and IT processes. The manual process, made worse by the pandemic, resulted in delays, security weaknesses and difficulties in managing contracts and documentation.

To gain agility and control, Espaçolaser decided to implement an electronic signature solution to facilitate its hiring processes. The implementation of ZapSign provided significant operational efficiency in the company's back office, reducing processes that previously took up to 3 weeks to just a few hours, especially in the final phase of contracts.

Integration with the Protheus system in the HR department through API allowed additional time savings and centralization of information in a single place. Document security was drastically improved, as were dealings with suppliers, using electronic signature technology to guarantee credibility, security and agility in the company's processes, including issuing and monitoring invoices in various locations.

Close collaboration with ZapSign, adapted to Espaçolaser's specific needs, resulted in an impressive 88% reduction in signature processing time, totaling more than 40 thousand documents signed on the platform. This transformation, in addition to improving the company's operational efficiency, also represented significant financial savings of approximately 92%.

The continuous integration of ZapSign, allowing direct signatures through the platform in the legal department and via an API integrated with Protheus in HR, continues to provide Espaçolaser with improved operational control and optimized speed in contractual processes. The use of resources such as folders and subfolders made the management and control of document flow even easier.

These changes marked a new standard for Espaçolaser, demonstrating the strategic importance of digitalizing signature processes and standing out as a decisive differentiator for its future.

Now that you know how ZapSign works and the success stories of Grupo Crisdu and Espaçolaser with our platform, you are invited to speak to one of our consultants to start transforming the efficiency and security of your processes right now. company. 

Click here to learn how we can understand your specific needs and offer a personalized demonstration of how ZapSign can seamlessly integrate into your workflow!