Understand how to use the ITI validator in 5 steps

In the context of validation of digital signatures, ITI validator constitutes a fundamental instrument to guarantee the compliance and security of digital documents. After all, the authenticity and integrity of information are essential, especially in transactions that require a high level of trust.

Validating electronic signatures ensures that a document was signed by an authorized individual, as well as protecting it against fraud and manipulation. 

In this article, you will understand how to use the ITI validator in 5 steps, facilitating the verification process and reinforcing security in your digital interactions.

The different types of electronic signature

Electronic and digital signatures are powerful tools for ensuring the authenticity and integrity of electronic documents. These signatures are classified in different ways, each with specific characteristics that influence their validation.

This understanding is essential to ensure the security and reliability of electronic documents, and begins with the distinction between the terms electronic signature and digital signature. Although, in practice, both expressions are used interchangeably, it is important to know that, technically, there is a subtle but significant difference between them.

An electronic signature is a generic term that encompasses any method of signing that is done electronically, such as signing a scanned name, clicking an “I Accept” button, or using a PIN. It is primarily used to attest to a user’s intent, but can vary in terms of security and authenticity depending on the technology used.

A digital signature is a specific type of electronic signature that uses a digital certificate encrypted to ensure the authenticity, integrity and non-repudiation of the signed document. It is widely used in transactions that require a high level of security, such as contracts and legal documents. 

O VALIDATE system facilitates this process by allowing users to quickly verify the authenticity and compliance of their digital signatures. Below, we will learn about these categories and the possible results you can obtain when using the VALIDAR system.

simple electronic signature

This is the most basic form of digital signature. With it, the signatory of the document can be identified without the need for a digital certificate, which is done by associating a series of electronic data with a set of other data associated with it. Among others, we can mention, as examples:

• ID;
• CPF
• Tax ID;
• PIN;
• fingerprint;
• facial recognition;
• digitized version of manual signature;
• passwords;
• token;
• geolocation;
• e-mail.

Advanced electronic signature

This is another one electronic signature type, in which security levels are more robust. Advanced electronic signatures use other forms of identity certification other than certificates issued by the ICP-Brazil, such as a corporate digital certificate or other means that prove the authorship and integrity of documents in electronic format.

Precisely because if you use a digital certificate, the advanced electronic signature can also be considered a digital signature – unlike what happens in the case of the simple electronic signature.

Here, the signature is created with data that the user can operate with exclusive control, so that subsequent modifications will be easily detectable. This is the case with electronic signature platforms that have their own user identity verification features.

It is worth noting that, even without using ICP-Brasil digital certificates, the advanced type electronic signature has legal validity, as its regulation was established by MP 2.200-2/2001.

Qualified digital signature

This category concerns all those that use a digital certificate issued by ICP-Brasil, that is, the Brazilian Public Key Infrastructure system – in other words, this type of signature is granted the maximum level of qualification.

Created by Provisional Measure 2.200-2 of 2001, made official by Decree 3.996 of 2001 and Law 11.419 of 2006, ICP-Brasil is a national digital certification system. The organization relies on certifying authorities that, using a cryptographic system based on digital certificates, ensure the identity and authenticity of the user who signs a document online.

The VALIDAR system is particularly effective in validating qualified signatures, ensuring compliance with regulatory standards.

Step by step guide on how to use the ITI validator

For those who want to carry out the verification of digital signatures and advanced electronics through the VALIDAR system, the process is uncomplicated and straightforward, allowing users of different experience levels to use the tool with ease.

Remember that signature validation is vital to ensure the authenticity and security of electronic documents, especially in an increasingly complex digital environment. 

With that in mind, follow these steps to ensure your documentation is compliant and protected from fraud.

1. Access VALIDAR through the official website

Start by opening your web browser and typing the address of the VALIDATE website. Make sure you are on the official website to ensure the security of your transaction. Once on the home page, you will find an intuitive interface that makes it easy to start the validation process.

2. Choose one of the available upload options

The system offers several ways to submit your document for validation, ensuring flexibility and convenience. You can choose to:

• Read QR code: if the document has a QR code, select this option and point your device's camera to scan the code;

• Choose file: If you have the document saved on your computer or device, click this option to select and upload the desired file;

• Paste URL: if the document is available online, choose this option and paste the corresponding URL so that the system can access and validate the content;

• Highlighted signature: If you want to validate only a specific part of the document, such as a signature, select that option and follow the instructions to highlight the desired area.

3. Agree to the terms of use and privacy policy

Before continuing, it is essential that you read and understand the terms of use and privacy policy of the service. This step is important to ensure that you are aware of the conditions and rights related to the use of VALIDAR. Check the agreement box to proceed.

4. Click “VALIDATE”

After uploading the document and accepting the terms, locate the “VALIDATE” button on the interface. Click on it to start processing. The system will begin verifying the authenticity of the signature and the integrity of the document, which may take a few moments, depending on the complexity of the file.

5. Wait for the ITI validator result

After processing, the system will provide a clear and objective result, which can be “Approved”, “Failed” or “Undetermined”. 

⚠️ Also check out these related articles 👇

➡️ Learn how to sign with a digital certificate
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Better understanding the ITI validator results

As mentioned, when using the VALIDAR system, you may receive one of the following results: approved, rejected, or undetermined. Below, we will delve deeper into what these results actually mean.

Okay

A “pass” result indicates that the digital signature has been successfully validated. The system has confirmed the authenticity of the signatory and the integrity of the document, ensuring that there have been no changes since the signature. 

This result is critical to ensuring that documentation is compliant and can be safely used in legal proceedings.

Disapproved

If the validation results in “Failed,” it means that the signature does not correspond to a legitimate signatory or that the document has been altered after signing. This alert deserves close attention, as it protects users from fraud and ensures that only authentic documents are accepted in transactions and agreements.

Indeterminate

The “Indeterminate” result may occur in situations where the system is unable to establish a clear conclusion about the validity of the signature – which may occur due to technical issues, such as lack of access to the CA server or the absence of information required for verification. In this case, it is recommended to review the document or attempt validation again.

The ITI validator system offers the possibility of accessing a compliance report, which contains detailed technical information about the validation process. This report can be consulted on the “Results” page, allowing a more in-depth analysis of the authenticity and integrity of the validated document.

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Benefits of the ITI validator for companies

Let’s now look at its main advantages.

Cost reduction and optimization of internal processes

The use of the ITI (National Institute of Information Technology) validator contributes to cost reduction and the optimization of internal processes by validating electronic signatures in an agile and secure manner. The elimination of the need for manual processes and the reduction of dependence on paper, printing and document delivery logistics result in significant savings.

Increased efficiency and improved compliance

For the target audience, which includes companies looking to digitize and streamline their operations, the ITI validator aligns with the goals of increasing efficiency, improving regulatory compliance and ensuring document authenticity, all while minimizing fraud risks and reducing time spent on document management.

Digital signature security and reliability

The ITI validator is also essential for the security and reliability of digital signatures, ensuring that electronic signatures comply with technical and legal standards. It verifies the authenticity and integrity of documents, protecting against fraud and reinforcing trust in electronic transactions.

Impact on operational efficiency of the ITI validator

The positive impact on operational efficiency is another significant benefit. Automating signature validation allows companies to speed up their workflows, reducing processing time and eliminating manual and bureaucratic steps in favor of productivity.

And if you are looking for a solution that combines security, efficiency and reliability, click here to learn more about ZapSign, a digital signature platform that offers the best experience to simplify and protect your processes, with guaranteed legal validity.