Project management software: discover the 9 best on the market

Analyzing the current market, it is evident that, for the processes of a business to become optimized and fluid, it is necessary to adopt the best management methodologies - that is, those that favor good analysis of the flow of projects and the context of the project. market, which requires a management software of projects.

In this sense, it is correct to say that the competent use of this program goes hand in hand with these methodologies.

If, in the past, these practices used to occur through notes, agendas and a multitude of physical papers and documents, nowadays, we realize that these practices are already cast and obsolete - especially if we launch a greater perspective on the issue. , considering large chains of processes, which make analog making simply incompatible with such demand.

The value of these practices, however, also applies to Small business. After all, it is expected of any enterprise that its performance continues to rise, and, in the face of any growth, it is of paramount importance to start implementing the correct strategies right away.

That's why we at ZapSign prepared this article about project management software. Throughout the reading, we will explain everything about what these applications are, what is their importance in the internal processes of a company and a list of the best options among those available on the market.

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What is project management software?

First, it is necessary to introduce the concept of project management itself. As described in Project Management Knowledge Guide, it is the “application of knowledge, skills, tools and techniques in project activities in order to meet project requirements”.

We can therefore define the concept of project management software as a technological tool for project feasibility. Today, this type of solution is used by a wide range of companies and corporations as the main instrument for scheduling actions, allocating resources, tracking results and managing projects.

It is an effective and centralized way of performing task management and documentation, budget control and integration between the different sectors of a company and their respective teams.

What is the importance of project management software within a company?

Once we understand the concept of project management software, we can now talk about its importance. To this end, it is important to understand some relevant data:

recent data from Hive point out that 77% of projects with high performance levels occur through the use of project management software. Impressive numbers since, according to research The State of Project Management 2018, only 22% of organizations used the feature.

Yet, sadly, 58% of organizations consider using project management software a worthless investment, according to the SMEs – this thought is shown to be somewhat mistaken.

After all, today, it is estimated that companies that use modern project management practices spend, on average, 28 times less money than those that remain stuck to the practices of the past.

We affirm, therefore, that a well-conducted project management has the ability to direct a project towards a clear, visionary, objective and motivation-promoting performance.

Finally, it should be noted that the use of appropriate software in the management of your projects allows for a realistic conduct of activities, enabling the establishment and fulfillment of deadlines, budgets and other objectives – all while maintaining due standardization and the expected quality criteria.

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What are the best 9 project management software?

After all that has been said here, we can, in effect, establish that a well-executed project is, by its very definition, one whose results are presented in a positive way, combining the optimization of the most diverse financial, human and material resources involved in its development. . 

In this sense, it has become more than clear that the use of project management software is a key part of its viability.

Considering the various options for specific solutions available on the market, it is necessary to know your company well in all its aspects, in order to determine its main needs.

Thus, it will be easy to filter all the options that are presented and select the one that best suits your organization.

To help you in this task, we have listed below some of the main solutions that stand out among the largest project management software on the market.

1. Trello

O Trello is the ideal suggestion to head our list – this is because it is a popular project management tool, whose simple and intuitive interface, based on the organization of projects in boards.

This facilitates the separation of the process into stages and its division according to each sector, in addition to the division of tasks and the individual monitoring of the work of each person involved in the project.

Another advantage is that the tool is free use: to use it, just create your account on Trello website.

2. Kanbans

Another excellent option is the Kanban, whose name comes from the Japanese word meaning “pictures”. Using Lean and Six Sigma methodology, this visual management tool is of great help in project management.

Its ease of implementation and use make Kanban one of the main tools for organizing tasks and internal communication.

3. Slack

O Slack it's a free app. Available for both Android and iOS and desktop, it offers one of the best user support tools, being widely used by several companies of all sizes and industries.

One of its highlights is the virtual rooms feature, which allows users to share from text messages and photos to videos and audios, making team communication versatile, dynamic and optimized.

4.Microsoft Project

The giant Microsoft also has its own platform for project management. O Microsoft Project, or MS Project, as it is popularly known, is one of the most implemented when it comes to the technological approach of the most varied stages of a project.

This project management software uses the PMBOK® methodology, which fits like a glove, given its particularities.

5. Art

Without a doubt, Artia represents one of the most complete solutions in terms of project management software. Extremely effective in terms of financial control, time management, performance reports and many other features, it also offers an extremely intuitive and practical interface.

It stands out for making use of the Pomodoro technique, which allows you to divide work into 25-minute periods and breaks into 5-minute periods, which favors the productivity of the entire team.

Artia is available both in a free version and in paid packages, adapting to the needs of companies of different sizes.

6. I could

We recommend Podium, as it is not only a good project management software, but also a complete business management tool. 

The platform centrally manages deadlines, tasks and various files, allowing a complete view of the project by the entire team, while also allowing the use of filters to verify information separately.

Podio also offers a system for storing history of past projects, which creates a good collection of references of what works and what doesn't. Like Artia, it's available in a free version, ideal for small businesses, and a paid version, for larger businesses.

7. asana

Extremely versatile, the Asana brings together several features for project management, facilitating the delegation of tasks and the visualization of statistics for monitoring.

It also has a schedule in the form of a timeline, which allows the user to browse through the days of project execution, in order to find out what, when and by whom a certain task was performed. It is in this functionality that its main differentiating factor resides, thanks to the strategic clarity and objectivity it provides.

It is available in a free version and in paid packages.

8. Bitrix24

A true collective collaboration platform for companies, Bitrix24 offers 35 different tools, including project management – ​​which makes it a ERP complete.

One of its great differentials is its ability to insert the workload of each person involved in the project, in addition to a bold checklist functionality, which makes it a powerful time and task management tool.

9. Runrun.it

The focus of this project and task management software is on people management. O runrun.it It has the main project management functionalities, such as cost forecasting, graphs and task management, but aiming to control the team's workflow. 

In this way, it proves to be quite efficient in calculating the hours of team members, delegating functions and generating performance indicators.

Unfortunately, there are no free options for using Runrun.it, and even the paid options don't offer many options.

Now that you are ready to choose the best project management software for your business, we can go further in this vast topic. 

Therefore, we invite you to check out another essential article that we have prepared in this regard, detailing everything about the importance of project management for a company, and which you can access by clicking here!