O biometric point has been gaining more and more space in companies, especially in the area of Occupational Health and Safety (OHS). This technological solution offers benefits such as greater control over working hours, efficient management of PPE and increased safety in the workplace.
More than just modernization, the use of biometric data is a reflection of the search for more agile, accurate processes that are aligned with regulatory demands. Companies of all sizes are realizing the positive impact that this technology can bring to both compliance with legal obligations and the well-being of their employees.
In a context where the LGPD (General Data Protection Law) is in vogue, the adoption of biometric timekeeping systems also implies new challenges in terms of information security and transparency in the use of personal data. Therefore, understanding how this technology works and how it can be integrated into OHS processes is essential for managers, HR and professionals in the area.
In this article, we explore the main features, advantages and legal considerations regarding biometric timekeeping, as well as addressing good practices for its implementation in organizations.
What is biometric point?
Biometric timekeeping is a technology that uses unique biological characteristics, such as fingerprints, facial recognition or iris scanning, to identify and record the presence of employees in the workplace. Unlike traditional methods, such as time cards or manual records, this system stands out for its accuracy and security.
This type of technology is directly linked to the evolution of business processes. By eliminating human error, fraud and problems such as “timekeeping” (when a colleague registers attendance for another person), biometric timekeeping makes workday control more reliable. In addition, it is a modern solution that helps companies comply with labor laws, such as Ordinance 1510/2009 of the Ministry of Labor, which regulates electronic point systems.
In other words, biometric timekeeping is not just a registration system, but also a strategic tool for optimizing internal processes and improving safety in the workplace. Companies that adopt this technology are one step ahead in the search for operational efficiency and transparent management.
How biometric point works in SST
Let's look at the three ways it can be applied.
Workday record
One of the main uses of biometric timekeeping is to monitor working hours. By automatically recording employees’ entry, exit and break times, the system ensures that the data is accurate and reliable. This is essential to avoid problems such as incorrect payment of overtime or non-compliance with labor agreements.
The adoption of this technology also assists in internal and external monitoring. In labor audits or inspections, biometric timekeeping facilitates access to information in an organized and transparent manner. The use of this resource is recommended by Ordinance 1510/2009 and meets the needs of legal compliance, ensuring greater legal security for companies.
PPE delivery control
Another important aspect of biometric point is its use in the management of Personal Protective Equipment (PPE). Through biometric identification, it is possible to accurately record the delivery and receipt of this equipment, ensuring that each employee has access to the items necessary to safely perform their activities. This control also helps prevent losses and waste, in addition to ensuring traceability in the event of incidents or inspections.
In situations where the use of PPE is mandatory, such as in industry and construction, this functionality becomes even more relevant. Biometric registration eliminates the need for paper forms and reduces the risk of errors in inventory control.
Access to restricted areas
Biometric timekeeping can also be used to control access to restricted areas within the company. In environments where security is critical, such as laboratories, server rooms or areas with hazardous materials, biometric identification ensures that only authorized people have access. This control not only increases physical security, but also helps protect sensitive information and prevent accidents.
Advantages of biometric point in SST
Now let's look at the benefits it brings.
Precision and security
The accuracy of biometric point is one of its greatest advantages. Since the recorded information is based on unique biological data, the risk of fraud or errors is practically non-existent. Furthermore, this technology ensures that the registration is done by the employee himself, eliminating problems such as misuse by third parties.
Process agility
By automating tasks such as timekeeping and PPE delivery, biometric timekeeping reduces the time spent on manual processes. This allows managers to focus on strategic activities, improving the organization's overall productivity.
Legal compliance
Biometric point systems help companies meet OHS regulatory standards, such as NR 6, which requires the registration of PPE delivery. In addition, they ensure that labor legislation is complied with, avoiding fines and other penalties.
Reduced costs
Although it requires an initial investment, biometric point results in savings in the long term. reduction of paper use and process efficiency reduces operating costs, while preventing fraud and financial errors protects the company's resources.
Legal and ethical considerations
We list here the two main ones,
LGPD and data security
With the entry into force of General Law of Data Protection, the collection and storage of biometric data must be handled with extreme care. Companies must ensure that this data is only used for the purposes informed to employees and that it is protected against unauthorized access.
Responsibility for the security of this data is a legal and ethical commitment, which demands clear privacy policies and protection of sensitive information.
The implementation of biometric timekeeping also requires transparency regarding the destination of the collected data, ensuring that employees are aware of how their information will be used. This dialogue between companies and employees strengthens mutual trust and ensures the correct application of the LGPD in the organizational environment.
Employee consent
Before implementing biometric timekeeping, it is essential to obtain clear and unambiguous consent from employees. This consent must be documented, ensuring that everyone involved agrees to the collection of their biometric data.
Additionally, companies should provide an open channel of communication to clarify any questions or concerns employees may have about the use of technology. This transparent approach helps create a more harmonious work environment that is aligned with the company's goals. best OSH practices.
How to implement biometric point in the company
Check out the step-by-step guide on how to put it into action.
Choosing the ideal solution
When choosing a biometric time and attendance system, it is important to assess its compatibility with the company's existing processes and verify that the solution complies with current regulations. It is also essential to consider the system's scalability, so that it can grow with the organization.
Furthermore, the choice must take into account aspects such as ease of use, technical support and cost-benefit. A poorly chosen system can compromise employee adherence and generate additional costs for future maintenance or adjustments.
Another relevant point is the evaluation of the different types of biometrics available. Fingerprint, facial recognition and iris scanning are some of the most common options, each with its own advantages and limitations. The decision should be based on the specific needs of the company and the profile of the employees, ensuring a personalized and effective solution.
Team Training
Training employees to use biometric timekeeping is a crucial step to ensure their adoption. In addition, it is important to explain how the technology works and what benefits it brings to daily life. Training should not be limited to the technical use of the system, but should also address issues related to data security and the importance of correct registration. This awareness increases confidence in the system and reduces initial resistance to change.
Organizing practical and theoretical training sessions can be a good strategy to prepare the team. In addition, offering support materials, such as manuals and explanatory videos, ensures that all employees have access to the information necessary for efficient use of the biometric system.
Maintenance and updates
Finally, it is essential to perform regular maintenance on the system to ensure that it is functioning properly. Updates are also necessary to keep the system secure and in compliance with any changes in legislation. However, periodically reviewing the system's performance helps to identify potential failures or areas for improvement, allowing proactive adjustments that prevent major problems in the future.
Ensuring that the solution provider offers efficient technical support is also essential. In the event of failures or questions, having a team ready to resolve problems quickly reduces the impact on the company's day-to-day operations and ensures the continuity of the benefits provided by biometric timekeeping.
Conclusion
Biometric timekeeping is a valuable tool for companies that want to improve their Occupational Health and Safety management. By integrating cutting-edge technology with good management practices, it is possible to ensure greater security, efficiency and legal compliance. Using this solution not only optimizes internal processes, but also promotes a safer and more organized work environment for everyone involved.
By the way, to find out the latest in terms of health and safety at work, stay with us and check it out here!
Rocha Cerqueira specializes in the areas of Environmental Law, Occupational Health and Safety, and Social Responsibility.
